Processing CWS Permits Received Through MiEHDWIS
Construction Permit Activity Submittal through MiEHDWIS
For permit applications submitted by an external user through MiEHDWIS, the Community Water Supply (CWS) must, at a minimum, have a Certifier for the CWS in MiEHDWIS. See Contributor Role Guide for more information.
Before the External User (EU) submits the Permit Application, it will need to be certified by the Certifier.
The EU that creates the Activity will be assigned the contributor role of Activity Creator, and they will remain associated with the Activity throughout the entire process.
Application Review
The Construction Permit Activity should appear on the assigned District Engineer’s (DE) dashboard once submitted. If you need help setting up your dashboard, visit the Creating a Dashboard and Managing Saved Searches guide.
The Reviewer contributor role is assigned upon receipt of the Construction Permit Activity. If the Activity needs to be reassigned to a different DE, use the Assign New Eng and then Transition to Add new Reviewer transition during the application review. This process will update the assigned Engineer and reset the Reviewer role.
DE navigates to the Construction Permit Activity through the Dashboard or the appropriate CWS Activity.
DE reviews the Permit Application Dynamic Form (Dynamic Form) and ensures the necessary supporting documents have been submitted. Review for administrative and technical completeness.
Acceptable – DE transitions the Activity to Plan Review.
Unacceptable – DE transitions the Activity to More Information Needed.
Timer: Transitioning the Construction Permit Activity, using More Information Needed, will pause the 14-day timer that is associated with Construction Permit Activity metrics.
Please Note: It is important to properly transition activities such that metric data is accurate.
To access the Dynamic Form, click on the Dynamic Form drawer on the right side of the Activity or click the Portal Collaboration tab and scroll to the Attachments card. Review the completed Dynamic Form using the Preview Form button denoted by an eye ico
IMPORTANT: Internal users should not be modifying the Dynamic Form.
Plan Review
General Information
Document uploads and correspondence to occur through MiEHDWIS, as possible.
Utilize the built-in PDF Viewer on the PDF Review tab.
Plans and supporting documents received outside of MiEHDWIS should be uploaded to the Activity via the Files drawer.
Plan Review to be conducted by (1) an unlicensed DE/applicable staff or (2) a licensed Professional Engineer (PE).
In Review
DE reviews plans and specifications.
Access each file as needed to complete the review using the PDF Review tab or the Files drawer.
Acceptable
DE manages Files drawer and uploads review documents for PE, such as plan review checklists.
DE transitions the Activity to PE Plan Approval using 2. Send to PE for Plan Approval. This transition will assign the Activity to the appropriate PE according to geographical area settings. DE confirms assignee is appropriate.
If the DE is also a PE, see PE Plan Approval below for processing acceptable permit packages.
Unacceptable – DE transitions to the entity’s Certifier using More Information Needed.
Do not use Replace on documents on the External User Attachment card or otherwise submitted by an external entity.
Constuction documents stamped by EGLE or otherwise revised must be uploaded as unique files.
PE Plan Approval
PE reviews plans and specifications.
Transitioned from DE
PE receives a notification with link to the appropriate Permit Activity. (***Enhancement submitted. For now, notify the PE outside MiEHDWIS.)
PE to access each file as needed to complete the PE Plan Review step using the PDF Review tab or the Files drawer.
Acceptable – PE transitions the Activity to Process Permit using Issue Permit.
PE is recorded as the Issuer.
Permit approval is automatically recorded.
Date Issued field is set to the current date.
Expiration Date is set 2 years from the current date. (See Extensions: Managing Permit Extensions)
The Portal Collaboration tab is updated with a message stating that the permit is being processed.
IMPORTANT: The permitting process is not finished. Continue to Process Permit to ensure timely permit issuance.
Unacceptable – PE transitions the Activity to In Review using I need revisions for the DE to provide additional information or process further with the EU, as appropriate.
Note: Revision process is repeated through DE until permit is acceptable for issuance.
More Information Needed
Overview tab > Workflow card > click the Transition button for the dropdown menu to appear.
Select More Information Needed to transition the Activity to the entity’s Certifier.
Certifier is assigned two generic Tasks on the Customer Portal Tasks card:
Revise Form – Certifier to revise the Dynamic Form
Make Requested Revisions
DE to make specific revision requests using the options below. For a consistent experience for the EU, focus on embedded MiEHDWIS tools.
Portal Collaboration tab > Messages card > add a message with a detailed request.
PDF Review tab > utilize annotation tools to comment on PDF submittals.
Generate custom tasks > Portal Collaboration tab > Task card > click the +ADD button.
PDF > a separate PDF may be uploaded to the Files drawer for the EU to reference through the EGLE Attachments card in the Customer Portal.
DE can modify the EU Tasks as appropriate to convey additional messages and highlight PDFs requiring review.
Portal Collaboration tab > Tasks card > click the Edit Task button for the appropriate task.
Edit the Task’s Title and/or Description to add instructions to review the message or document.
External Tasks are assigned and can be completed by the Activity Creator, Certifier, or Contributor.
New Tasks can be added to the list of automatically generated Tasks.
EU resubmits the revised documents once the requested revisions have been completed and the Tasks are checked complete. The Certifier must certify the submittal.