Manual Activity Creation Process

1. Search for the community water supply that received the Violation Notice using Community Water Supplies Search.

2. Select the Activities tab and click the + Create button.

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   A Violation Notice Activity Can Be Created Clicking the +Create Button on the CWS Entity Activities Tab.

3. A Create Activity window will appear:

   1. Pick the Activity Type, Violation Notice.

   2. Selection of an Activity Type Modifier (RTCR, CCR, or LCR) is optional, but can assist with assigning the activity to the responsible person/workgroup.

      1. Leaving the modifier blank will default the activity assignment to the District EQA by coverage. CCR modifier assigns the CCR EQA, LCR will assign the LCR Monitoring Analyst workgroup, RTCR will assign the RTCR EQA by coverage.

   3. Submitted Date represents the date the Violation Notice was sent to the water supply.

      1. The workflow sets this to the date you created the activity if you leave the field blank.

   4. Enter an Activity Description, if desired. The description appears on the activity Overview tab and can help provide additional context around the type of violation.

      1. Example: “Revised Total Coliform Rule Monitoring Violation + Chlorine Residual Monitoring Violation”.

   5. Click Save.

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      Create Activity Window to Set the Violation Notice Details.

4. The newly created Violation Notice activity has an Activity Status of Processing. The Activity Name is set using the systems default activity naming convention, but additional information can be included in the name by clicking the Pencil Icon to the right of the name.

5. Upload the final Violation Notice document to the Files drawer of the newly created activity.

   1. File Type = Violation Notice

   2. File Name = {YearMonth} Violation Notice - {Reason}

   3. Submitted Date = Date the document was sent to the water supply

   4. File Month and File Year = Month and Year the document was sent

   5. File Description = Optional; can provide additional context to the document

6. When all documentation is uploaded, click Transition, and select Administratively Complete. The activity will move to a locked state and the status will update to Completed.

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   Processing Status Violation Notice Activity Transition Options

7. Manually link the Violation Notice activity to a related activity, if one exists, by clicking the Links drawer.

   1. The Violation Notice is a Child to the existing activity (Parent). More information on linking can be found at How do I link activities together?

Second Violation Notice Activity Creation Process

1. In the event you need to upload a Second Violation Notice (SVN) to MiEHDWIS, follow the Manual Violation Notice Activity Creation Process and Link the new SVN activity to the original Violation Notice activity.

Rescinded or Revised Violation Notice Activity Process

1. Search for the original Violation Notice activity with the Completed status.

2. On the activity’s Overview, click Transition and Send Back to Review. The activity will unlock and the status will update to Processing.

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3. Upload the new Violation Notice update or rescind files and Archive the original files, as needed.

4. To relock the activity, on the Overview, click Transition:

   1. Administratively Complete, if the activity still contains an updated/revised Final Violation Notice. This option will return the Activity Status to Completed.

   2. Rescind, if the activity contains a Rejected Violation Notice. This option will update the Activity Status and Resolution to Completed/Rescinded.

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      Transition Options on a Violation Notice Activity in Processing Status

Automatic Activity Creation Process (workflow created and linked activities)

1. There are select workflows configured with the ability to create and link a Violation Notice activity from an existing activity.

   1. Examples of workflows with this capability: District Analyst workflow, various Lead and Copper Unit workflows, CCR workflow, and RTCR workflow.

2. On an existing activity, you may have a Create Violation Activity Transition option. Clicking this option will create a Violation Notice activity and link the two activities together. Note: The location of this transition within a workflow is dependent on the workflow.

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3. Click the Links drawer to confirm the activity was created.

   1. The Parent is the activity that you generated the Violation Notice activity from; the Violation Notice activity is the Child.

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4. Click on the Activity ID link to navigate to the newly created Violation Notice activity.

5. Violation Notice activities are named using the default naming convention in the system; activities will use the following convention, where the information in brackets are variables: VN-{Activity Type Modifier}-{PWSID}. You can modify the Activity Name and Activity Description as needed to provide more context to the Violation Notice by making edits on the Violation Notice Details tab or using the edit Pencil Icon next to the Activity Name on the activity Overview.

6. Review and carry out steps 4-6 in the Manual Activity Creation Process.

Managing Activities Created in Error

If a Violation Notice activity was created in error, either because it is no longer needed or was accidently created automatically by a linked Parent activity workflow, it should be deleted:

1. Find the activity that was created in error.

2. From the Activity Overview, click the Details tab.

3. Click Delete.

4. A Delete Activity window will appear. Type in the exact Activity ID.

5. Click Delete.

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   Delete Activity Pop-Up on Violation Notice Activity

Understanding Status'