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Suggested Naming Conventions for CWS Files/Activities

Suggested Naming Conventions for CWS Files/Activities

YearMonth-Document Abbreviation-PWSID-EntryPointName-Version # 

Example: 202504-MOR-01234-Well1-2 

  • YearMonth should reflect the Year and Month that the file pertains to, not necessarily the submitted date of the file. 

  • If files were submitted via email, the email must be uploaded to the activity as General Correspondence and the Month and Year must match the documents enclosed in the email.

  • EntryPointName and Version# are not applicable in all situations.

List of Document Abbreviations

This list includes common document types and may not encompass every single file type:

  • Monthly Operations Report (MOR) 

  • Chemical Monitoring Results (Chems) 

  • Radiological Monitoring Results (Rads)

  • Bacteriological Monitoring Results (Bacti) 

  • Annual Pumpage Reports (APumpage)

  • Cross Connection Reports (XCR)

  • Boil Water Advisories (BWA) 

  • Consumer Confidence Report (CCR) 

  • Consumer Confidence Report Certificate (CCR Cert) 

  • Emergency Response Plan (ERP) 

  • Cross Connection Control Program (XCCP) 

  • Public Notice (PN) 

  • Disinfectant Residuals (MRDL) 

  • RTCR Sample Siting Plan or Bacti SSP (RTCR SSP) 

  • Disinfection Byproducts Sample Siting Plan (DBP SSP)

  • Lead and Copper Rule Sample Siting Plan (LCR SSP) 

  • Action Level Exceedance (ALE)

  • Annual Service Line Replacement Report (ASLRR)

  • Distribution System Materials Inventory (DSMI)

  • Operational Evaluation Level (OEL)

  • Level 1 Assessment/Level 2 Assessment (L1A/L2A)

  • Water Quality Parameter Results (WQP)

  • Violation Notice (VN)

  • Source Water Protection (SWP)

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