March 2025 - MiEHDWIS Updates

MiEHDWIS Monthly Progress Update
Date:  March 2025

Upcoming Release: Release 18 - Timeline & Key Features

Release 18 materials are underway.
Here’s a quick update on the release schedule and what you can expect:

• Release Date: May 1st, 2025

• Release Status: In Progress - SIT (Systems Intergration Testing) in progress.
  What is SIT? Systems Intergration Testing is the first level of testing for a release. The developers are checking to make sure that the new features will seamlessly integrate into the current code. Following SIT, UAT testing will begin.

• Key Features:

  • Activity menu for external users

  • Claim Entity/External user contributor management

  • Continued development on temporary campgrounds

  • Cross-program miscellaneous enhancements including:

    • Reorganization order of personal dashboards

    • Choose new default dashboard

    • Updated logos

    • Enhanced abilities to make internal files externally visible

    • And more.

  • Continued work on Noncommunity Water Supply

New Knowledge Base Articles -

• How do I save searches? - A quick KBA that covers the basics of saving a search. A more comprehensive KBA about search features is coming soon.

• MiEHDWIS Refresher Training - This page hosts the video from the February MiEHDWIS refresher training. All the 2025 Refresher trainings will be listed on this page.
  
  

You can access all Knowledge Base articles at Confluence.

Configuration and Integration Wins

The configuration team has been busy these last few months. This list contains some of the major wins that have been completed:

• Water Hauler Business License renewal process - The business Licenses renewal process is live in MiEHDWIS. External users can either complete the renewal process online with MiEHDWIS, or complete a form and send it back to the state.

• Water hauler License Templates have been created. This allows licenses to be generated inside MiEHDWIS and pulls the correct data from the database regarding the entity.

• Minor workflow adjustments for Swimming Pool and Campground inspection forms, to create a follow up if after EGLE review, and a follow up is truly needed.

• Updates to the Consumer Confidence Reports workflow - There is a new consumer confidence report workflow this year, and some updates have been added to address user errors.

• Several different CWS forms and templates have been updated with accurate contact information.

UPDATED Knowledge Base Articles

Many of these knowledge base articles have been updated due to a new release feature. Additionally, we are working to make more training videos for our KBA’s.

• CWS File Types, Activity Types and Activity Categories – If you need a quick guide on which CWS File Types go with what Activity Type and what Activity Category, this is the link you need. Strongly recommend bookmarking this KBA.

• Uploading Emailed and Mailed Documents - Updated images and language regarding the uploading of externally submitted materials.

• How to Download Grouped Copies of Swimming Pool Licenses to email to the LHD's. - Updated steps and images for the process.

• How do I run the Swimming Pool yearly invoice packets every October - Updated process steps for clearing understand of the process.

• Assign Reviewer: Assign Myself as the Reviewer - Updated links connecting to other related KBAS.

• How do I use the Linked Documents Tab? - Linked Documents is a newer feature and this updated KBA now shows how you can bulk download documents from the Linked Documents tab.

• Extensions: Managing Permit Extensions - Updated links connecting to other related KBAS.

• CWS Violation Notice File Upload Process - New images and clearer language has been updated on this KBA.

You can access all Knowledge Base articles at Confluence.

Upcoming Meetings & Trainings

Here’s a list of important meetings and training sessions to keep on your radar:

• MiEHDWIS weekly Open Office Hours

  • Date & Time: Every Friday (as needed), 10-10:30am

  • Location/Platform: Teams

  • Details: Open office opportunity for staff to discuss MiEHDWIS and ask questions with the project team. This is an informal session with no planned agenda. Occasionally this meeting will be used to demonstrate new release features. Attendance is strongly encouraged!

• Michigan Enviromental Health Assocation 2025 Conference

  • Date & Time: March 12th-14th, 2025

  • Location/Platform: Sheraton of Ann Arbor at 3200 Boardwalk St, Ann Arbor, MI 48108. 

  • Details: Our help desk staff Danielle and Kristen will be hosting an information table at the MEHA upcoming conference. Stop by and say hello, and if you know people attending encourage them to visit.

• Michigan Rural Water Association 2025 Conference

  • Date & Time: 3/21/2025

  • Location/Platform: In-person training at Grand Traverse Resort

  • Details: Mary and Danielle will be at the Michigan Rural Water Association Conference presenting 3 classes to external users on MiEHDWIS. They will also be helping sign users up on location. If any of your supplies are attending, please be sure to promote these classes.

• CWS MiEHDWIS External User Open Office Hours

  • Date & Time: 3/26/20225 - 11am

  • Location/Platform: Virtual Platform

  • Details: This training is for External CWS users. This is a monthly training, and it will be covering some of the most impactful changes to external CWS users. Please feel free to promote this training to any external CWS users. MiEHDWIS CWS External User Training - Registration

Be sure to mark your calendars for these trainings and promote them to your teammates and any external CWS users.

MiEHDWIS Around Town

Open

MiEHDWIS had an informational table at the Michigan Septic Tank Association conference in February 2025. As our training and help desk team hit the road this spring, please let us know any conferences or meetings we should be presenting or tabling at.

Is there a conference you think MiEHDWIS topics should be presented at? Would you like to offer your team a small group or personalized training? Email EGLE-MiEHDWIS@michigan.gov

Current and Upcoming UAT Sprint Cycles

Here’s an update on our sprint cycles:

• Current Sprint Cycle: Bug Bash Release 18 - Round two
  What is a bug bash? A bug bash is a dedicated sprint cycle to fixing and addressing all the reported bugs during development of a future release.

  • Build Start Date: 2/19/2025

  • Build End Date: 3/4/2025

  • Testing Start Date: 3/6/2025

  • Testing End Date Testing: 3/18/2024
    
    

• Upcoming Sprint 123

  • Build Start Date: 3/5/2025

  • Build End Date: 3/18/2025

  • Testing Start Date: 3/20/2025

  • Testing End Date Testing: 4/1/2025

  • Key Focus Areas:

    • Claim Entity Pin

    • Enhancements to Document Search by adding Entity type and Sort to File Type filter

    • New Delay View Customer Portal Option

    • CWS Entity configuration

    • Rich Test for Task Description in workflow field

    • Renaming Supersede to Replace in PDF Review

    • Make workflow tab default in entity configuration

    • All Email Addresses displayed as hyperlinks

Important Reminders

• What is the process for requesting new training materials?: If you notice that a training material is missing, A KBA needs to be updated, or you would like to request a team or small group training session, please feel free to submit “Request Training Materials” ticket with the Internal Help Desk.
  Please let us know what you need, your name, when you need it by, the type of materials needed, the audience for the materials and a description of what is needed.
  Someone will reach out to your shortly after you’ve submitted your ticket.
  
  

• Who are the SMEs? - This KBA is a refresher list of who is currently an SME (subject matter Expert).

Questions & Feedback

If you have any questions or suggestions for the next newsletter, please contact Mary Nuznov, nuznovm@michigan.gov through email or Teams chat.

Thank you so much for your continued support and contributions to the development of MiEHDWIS. The DASU team is dedicated to openness and transparency as we work together to make MiEHDWIS even better. We look forward to the exciting developments ahead.