February 2025 - MiEHDWIS Updates

MiEHDWIS Monthly Progress Update
Date:  February 2025

Upcoming Release: Release 18 - Timeline & Key Features
Release 18 materials are underway.
Here’s a quick update on the release schedule and what you can expect:

• Release Date: Tentative Early May 2025

• Release Status: Development underway
  Key Features:

  • Activity Menu for external users

  • Claim Entity/External User Contributor Management

  • Continued Development on Temporary Campgrounds

  • Cross Program Miscellaneous enhancements including:

    • Reorganization order of personal Dashboards

    • Choose new default dashboard

    • Updated logos

    • Enhanced abilities to make Internal Files externally visible

    • And more.

  • Continued work on Noncommunity Water Supply

Please note as we move forward with development and testing, we will have an established release date.

New Knowledge Base Articles

This past month, we've added the following new articles to our knowledge base:

• Inspection List by Activity Status Report - A new report was launched with Release 17. Program staff can now generate reports for inspection activities based on activity status, local health department office, county, and dates.

• How do I forward messages to a workgroup? EGLE staff can now forward MiEHDWIS messages sent from external users to other staff members in a workgroup. No more losing messages from external users when passing information between team members.

• How Do I Bulk File Download? - Now you can bulk download a set of files instead of downloading them individually.

• Compliance Schedules - Coming Soon! - Compliance Schedules will be coming into MiEHDWIS soon, so this KBA is more informational about what is to come. We will be updating this KBA when the first compliance schedule is live.

• Septage Hauler Business License Renewal Process - With Release 17 came the Septage Hauler business License renewal process. This KBA is for both Septage field staff and the Septage Program administrator, walking thought all the required steps needed for the renewal process.
  
  

Configuration and Integration Wins

The configuration team has been busy these last few months. This list contains some of the major wins that have been completed:

• Septage Hauler Business License renewal process - Matt Rockhold and the Septage Field staff have a new licenses renewal process, allowing external users to complete their renewals via MiEHDWIS or via mail.

• Environmental Health Inspection workflows - The 2025 EH inspection workflows are live! This year the workflows are cleaner, easier for internal and external people to use and review. An added bonus is “Issue Licenses” notification for approved inspection. These workflows will be used for the 2025 year and revisited in October for potential improvements.

• Enforcement Unit CWS workflow live - The Enforcement unit is officially in MiEHDWIS, and we are happy to have them. The first workflow for EU is in community water supplies.

• Enabled Automatic Document generation - This configuration change is going to save you several clicks when accessing permit and licenses generated documents. Instead of going to the generated documents folder, clicking the generate button, and selecting what you want generated. Now when you access the drawer, the files you need will automatically be there.

• Filter table grids - This might not sound exciting, but if you are someone who works with Bacteriological Sampling forms, Lead and Copper Sample Plan forms or DDBP Sampling plan forms, you now have the ability to filter the table grids within a form, making finding the information you need faster.

• Messaging Forwarding- Internal users can now forward external user messages to different users in a workgroup. For example, if you are a district analyst and you got a message that should be seen by a district engineer, you can now forward that message directly to the user in that workgroup.

• Updated Attachment Help Text (CWS Workflows) - A simple but mighty change that will affect external users. Users are now getting the message “File Uploads are not allowed, message EGLE” on steps in CWS workflows when users are no longer able to attach documents. This will help clarify steps moving forward for external users.

Is there a configuration change you would like to happen? Submit a Request a Change ticket. The process is simple. Once you submit a change request, it is reviewed to see if this is something that is a quick review and change or if it something that needs to be approved on a larger scale. You will meet with the configuration team, to help come up with a solution.

UPDATED Knowledge Base Articles
Many of these knowledge base articles have been updated due to a new release feature. Additionally, we are working to make more training videos for our KBA’s.

• CWS File Types, Activity Types and Activity Categories – If you need a quick guide on which CWS File Types go with what Activity Type and what Activity Category, this is the link you need. Strongly recommend bookmarking this KBA.

• Resolving Incorrect File/Activity Type issues - When users submit the wrong file or under the incorrect activity type, this KBA is a great guide for the steps to take to correct those issues. It has been updated with new language.

• Suggested Naming Convention for CWS Files/Activities - Updated as recently as 1/29 this list of Document Abbreviations can help any CWS staff member with naming and understanding documents.

• How to Bulk Transition Swimming Pool Activities & Bulk Download Licenses every February - This process shows users how to change multiple Activities statuses of the same Entity Type and Activity Status (e.g., In Process, Waiting on Applicant, etc.) to other states at one time. This process is available on the Activity Search screen only.

• Kick off Annual Swimming Pool Inspection Activities - Updated documentation on how to kick off the Annual Swimming Pool Inspection Activities. This is specifically about running the processes needed to create inspections.

• I want to know more about... - This landing page received a much-needed reorganization - While users typically use the KBA’s in their program section, it is important to visit the I need to know more about… page. This page has KBAs for all users no matter what program area they work in. It’s constantly being updated, so be sure to check in regularly.

You can access all Knowledge Base articles at Confluence.

Upcoming Meetings & Trainings

Here’s a list of important meetings and training sessions to keep on your radar:

• February MiEHDWIS Refresher

  • Date & Time: February 13th at 11am

  • Location/Platform: Virtual Meeting - Link to Join

  • Details: This is the first of 4 MiEHDWIS Refresher courses that will be offered in 2025. This training is for all new DWEHD staff that interact with MiEHDWIS. This training is also appropriate for employees who feel less comfortable using the software. We will be covering the following topics:

    • Navigating MiEHDWIS basics

    • How to use the search features

    • Setting up custom dashboard

    • Where and how to get MiEHDWIS help

• CWS External User Training

  • Date & Time: 2/26/20225 - 11am

  • Location/Platform: Virtual Platform

  • Details: This training is for External CWS users. This is a monthly training, and it will be covering some of the most impactful changes to external CWS users. Please feel free to promote this training to any external CWS users. MiEHDWIS CWS External User Training - Registration

• Michigan Rural Water Association 2025 Conference

  • Date & Time: 3/21/2025

  • Location/Platform: In-person training at Grand Traverse Resort

  • Details: Mary and Danielle will be at the Michigan Rural Water Association Conference presenting 3 classes to external users on MiEHDWIS. They will also be helping sign users up on location. If any of your supplies are attending, please be sure to promote these classes.

Be sure to mark your calendars for these trainings and promote them to your teammates and any external CWS users.

Is there a conference you think MiEHDWIS topics should be presented at? Would you like to offer your team a small group or personalized training? Email EGLE-MiEHDWIS@michigan.gov

Current and Upcoming UAT Sprint Cycles

Here’s an update on our sprint cycles:

• Current Sprint Cycle: 122

  • Build Start Date: 1/22/2025

  • Build End Date: 2/4/2025

  • Testing Start Date: 2/7/2025

  • Testing End Date Testing: 2/18/2025

  • Key Focus Areas:  This is the last full PI 18 sprint.

    • Continuing the build on Activity Menu Stepper for Customer Portal

    • Continue updating aspects of MiEHDWIS for more ADA compliance

    • Work on the integration of PayPlace (CEPAS) for online payment

    • Adding Contributors card on the external User Activity Details and Customer portal

    • Bug Fixes
      
      

• Upcoming Sprint Cycle: Bug Bash Release 18 -Round one
  What is a bug bash? A bug bash is a dedicated sprint cycle to fixing and addressing all the reported bugs during development of a future release.

  • Build Start Date: 2/5/2025

  • Build End Date: 2/18/2025

  • Testing Start Date: 2/21/2025

  • Testing End Date Testing: 3/4/2025
    
    

• Upcoming Sprint Cycle: Bug Bash Release 18 - Round two
  Part 2 of the Release 18 bug bash.

  • Build Start Date: 2/19/2025

  • Build End Date: 3/4/2025

  • Testing Start Date: 3/6/2025

  • Testing End Date Testing: 3/18/2025

Important Reminders

• External User Confluence - Is an external user asking you questions that you can’t answer? Do you ever wonder what external users are told about a process? Then head to the external user Confluence page. This page has help article and videos specifically for external users of MiEHDWIS. This site is updated frequently, with new KBAs, instructional videos and updated materials.

• How to submit a “Request a Change” Ticket?: If there is something that you think would improve your daily use of MiEHDWIS then consider submitting a Request a Change ticket. Once a Request a Change Ticket comes in, it is reviewed by the Gov Board liaisons. Some small changes do not require Gov Board approval, while others will need to be reviewed for scope of impact in other program areas.

• What is the process for requesting new training materials?: If you notice that a training material is missing, A KBA needs to be updated, or you would like to request a team or small group training session, please feel free to submit “Request Training Materials” ticket with the Internal Help Desk.
  Please let us know what you need, your name, when you need it by, the type of materials needed, the audience for the materials and a description of what is needed.
  Someone will reach out to your shortly after you’ve submitted your ticket.

• Who are the SMEs? - This KBA is a refresher list of who is currently an SME (subject matter Expert).

Questions & Feedback

If you have any questions or suggestions for the next newsletter, please contact Mary Nuznov, nuznovm@michigan.gov through email or Teams chat.

Thank you so much for your continued support and contributions to the development of MiEHDWIS. The DASU team is dedicated to openness and transparency as we work together to make MiEHDWIS even better. We look forward to the exciting developments ahead.