The following process outlines the steps to take to upload final Violation Notice documents in MiEHDWIS after copies have been sent via mail to the water supply. Note, Violation Notice Activities cannot currently be seen in MiEHDWIS by external users.

The Violation Notice, public notice template, and any other enclosures must be saved together as a single PDF document prior to upload. Learn more about merging, splitting, and extracting PDFs documents on the Managing PDFs KBA.

Violation Notice Activities can be created manually from a water supply’s Activities tab. Alternatively, some workflows allow you to automatically create a linked Violation Notice Activity from an existing activity (saving you the hassle of manually linking the related activities). Both processes are outlined below.

Manual Activity Creation Process

1. Prepare and finalize your documents outside of MiEHDWIS prior to uploading the final documentation.

   1. The Violation Notice, public notice template, and any other enclosure must be saved together as a single PDF document.

   2. Suggested Activity and File Naming Conventions: “{Year/Month} Violation Notice - {Reason}”

      1. Examples: “2024/06 Violation Notice - RTCR and CWR”, “2024 Violation Notice - DBP Monitoring”, or “08/2024 Violation Notice - MOR”.

      2. Add additional details to the name as needed.

2. On the water supply Activities tab, click the +Create button

   Open

   

3. A Create Activity pop-up will appear.

   1. Enter an Activity Name, “{Year/Month} Violation Notice - {Reason}”, adding additional details to the name as needed.

   2. Pick Activity Type Violation Notice.

   3. Activity Type Modifiers tell the workflow the proper person/workgroup to assign the activity.

      1. In the case of Violation Notice Activities, leaving the modifier blank will default the activity assignment to the District EQA (which EQA is based on coverage).

      2. Selecting the modifier CCR will assign the CCR EQA, LCR will assign the LCR EQA, RTCR will assign the RTCR EQA.

      3. If you are not an EQA, you can still create these activities, just remember to assign the activity to yourself after you create it.

         1. You can assign/reassign by clicking Assign on the Violation Notice Activity.

   4. Enter an Activity Description if desired. The description appears on the activity Overview tab and can help provide additional context around the type of violation.

      1. Example: “Revised Total Coliform Rule Monitoring Violation + Chlorine Residual Monitoring Violation”.

   5. Click Save.

      Open

      

4. Upload the final Violation Notice documents to the Files drawer of the newly created activity.

   1. File Type = Violation Notice

   2. File Name = {Year/Month} Violation Notice - {Reason}

   3. Submitted Date = Date the document was sent to the water supply

   4. File Month and File Year = Month and Year the document was sent

   5. File Description = Optional; can provide additional context to the document

5. When all documentation is uploaded, click Transition, and select Administratively Complete.

6. The activity will transition to a closed state and the status will update to Administratively Complete.

7. Manually link the Violation Notice activity to a related activity, if one exists, by clicking the Links drawer. The Violation Notice is a Child to the existing activity (Parent). More information on linking can be found at How do I link activities together?

Second Violation Notice Activity Creation Process

1. In the event you need to upload a Second Violation Notice (SVN) to MiEHDWIS, follow the Manual Violation Notice Activity Creation Process above and link the SVN to the original Violation Notice Activity.

Automatic Activity Creation Process (Activity from an Activity)

1. Some workflows are configured with the ability to create and link a Violation Notice activity from an existing activity. Examples of workflows with this capability: District Analyst workflow, Various Lead and Copper Unit workflows, CCR workflow, and RTCR Workflow.

2. On an existing activity, you may have a Violation Activity Transition option. Clicking this option will create a Violation Notice activity and link the two activities together. Note: The location of this transition within a workflow is dependent on the workflow.

3. Click the Links drawer to confirm the activity was created.

   1. The Parent is the activity that you generated the Violation Notice activity from; the Violation Notice activity is the Child.

4. Auto-created Violation Notice activities may use default year criteria and the Activity Type Modifier to set the name of the activity. You can modify the Activity Name and Activity Description as needed to provide more context to the Violation Notice.

5. Click on the Activity ID link to navigate to the newly created Violation Notice Activity.

6. Review and carry out steps 4-6 in the manual create process above to complete this process.