Submitting a Lead and Copper Sampling Plan

Before filling out the sampling plan you will have to already know your sampling sites. Keep in mind that the sampling plan must contain the highest tier sites available in your distribution system. This means you must prioritize sampling at Tier 1 sites first, then Tier 2, then Tier 3, then Other.

Be prepared to provide the sampling address or other identifier, service line material, interior plumbing material, and structure type.

Create a new activity from one of the following options:
1. Option 1: Select Create Activity on the left main navigation menu.
2. Option 2: Select Create Activity on the Dashboard’s Activity Menu card..
Select Community Water Supply as the Entity Type.
Use the Category drop down or Filter bar to narrow down your Activity selection.
Select Lead and Copper Sampling Plan.
Choose the Entity (water supply) by one of the following options:
1. Option One (not linked to any Entities): Under Full Set of Community Water Supply Entities tab, input the community water supply, either by searching for the water supply by name or by the Public Water Supply ID (PWSID, previously called WSSN, Example: 6280).
2. Option Two (linked to Entities): Under Your Community Water Supply Entities, confirm correct Entity is selected.
Click the +Create button.
When the Lead and Copper Sampling Plan Submission page appears, click Start Form under the Tasks card.
At the top of the form, you will find some basic information about the water supply. If any of that information is incorrect, please contact your District Analyst (listed in the form)

Under that section you will see a section labeled Sample Site Requirements. Note that your sample site plan must contain enough sites to conduct standard monitoring. If you are uncertain how many sites that is for your supply, that number is listed below under Standard Number of Sites Required.
The next section is where you will add the sample sites. On the right side, click + Add Sample Site.

If a Lead and Copper Sampling Site plan was previously submitted within MiEHDWIS, sample sites on the new plan will populate from the previous year's Lead and Copper Sampling Plan and will be editable.

You will now fill in the information for your sample sites one at a time. Note that the default Facility ID (Site Code) will be DIST and should only be changed if your supply has multiple distribution systems.
1. Each line with a red asterisk is a required line that must be filled out before you can add the site.
2. Once you enter in the service line material, interior plumbing material, and structure type, the form will automatically determine the tier.

Yes, ‘New' Sample Site status is only new in the context of creating a new form within MiEHDWIS. It doesn't mean that the sites haven’t been sampled before. We expect that every site first reported in the MiEHDWIS form will be submitted to EGLE as New, and that's ok. We can cross-reference the older paper form.

If the service line contains lead and other materials, please just select lead as the Service Line Material.

In the case of Lead service lines, you can select either /or material, as neither will change the Tier (Tier 1). In the case of non-lead service lines, the material chosen does affect the calculated Tier. (We are still working on eventually being able to select more than 1 option.)

The copper installation date does not matter for Tier 1 lead service line sites. For non-lead service line sites only, the copper installation date decides whether sites are Tier 3 sites.

Choose ‘Unknown’ for the Interior Plumbing Material field (see screenshot below).
‘Unknown’ is a permitted answer only for sites with a lead service line, and in the case of lead + other materials.

Yes, ‘New' Sample Site status is only new in the context of creating a new form within MiEHDWIS. It doesn't mean that the sites haven’t been sampled before. We expect that every site first reported in the MiEHDWIS form will be submitted to EGLE as New, and that's ok. We can cross-reference the older paper form.

If the service line contains lead and other materials, please just select lead as the Service Line Material.

In the case of Lead service lines, you can select either /or material, as neither will change the Tier (Tier 1). In the case of non-lead service lines, the material chosen does affect the calculated Tier. (We are still working on eventually being able to select more than 1 option.)

The copper installation date does not matter for Tier 1 lead service line sites. For non-lead service line sites only, the copper installation date decides whether sites are Tier 3 sites.

Choose ‘Unknown’ for the Interior Plumbing Material field (see screenshot below).
‘Unknown’ is a permitted answer only for sites with a lead service line, and in the case of lead + other materials.

After you have entered all the information for a site, click Save. If you still need more sites, then click + Add Sample Site again to enter another site. Repeat this process until you have the required number of sites.

While filling out the form, you can choose to export the sample sites to Microsoft Excel by scrolling down to the Sample Sites section and clicking Export.

After submitting the form to EGLE, you can download a PDF version of the form by going to the Attachments section and clicking the download button.

Below the Attestation section, click Complete when you have finished adding sample sites.
1. If you need to come back and finish adding sample sites at a later date, click Save Draft, to save your work and return later.
The addresses entered for the Sample Sites need to be validated. The Entered Address will be listed above the Recommended Address. If there is no Recommended Address that section will be blank. Select the Check Box next to the correct address.

As of Release 16, address validation will help EGLE use GIS systems to locate Sampling Sites. Please note, you may need to scroll down to confirm all entered addresses.

Then click Continue.
If you have any maps or any other associated documents, please use the Upload Attachment button to upload the documents before clicking Proceed to Certification.
Once you click Proceed to Certification, you are not done yet. The certifier for your supply must click Submit to EGLE and then certify. Once this is complete, the activity will have officially been submitted to EGLE.
1. Until the Certifier approves and submits the Activity to EGLE, you may still edit file details, delete erroneously uploaded files, and upload any missed files. You still have the option of withdrawing the activity as well.
When the activity status changes to In Review, you will know your submittal made it to EGLE.
1. Please do NOT create a new activity to fix any mistakes contained within a submitted activity. Reach out to the appropriate DWEHD Staff Member via the Messages card to have the activity transitioned back to you for corrections. See How do I delete, edit or archive incorrect files for more information.

For information on how to certify, please review How do I create an activity, upload files and submit to EGLE and scroll to the Certifiers section.

For more information about becoming a Certifier please visit How Do I get a Certifier Role?

For more information about sending messages, please review How do I send a message to EGLE staff?

Still need help? Submit a ticket to the MiEHDWIS Help Desk and someone from our team will get back with you.

If you need this information in an alternate format, please contact EGLE-MiEHDWIS@Michigan.gov.