January 2025 - MiEHDWIS Updates

MiEHDWIS Monthly Progress Update
Date: January 2025

Upcoming Release: Release 17- Timeline & Key Features

Release Date: January 16th, 2025
We’re excited to announce the timeline for our upcoming release! Here’s a quick update on the release schedule and what you can expect:

Release Date: January 16^th, 2025
Release Status: Finalizing
Key Features:
- Starting to on-board Temporary Campgrounds - Please note, not ready for live use
- Starting to on-board NCWS- Please note, not ready for live use
- Updates to Septage Hauler
- Continued Water Hauler functionality
- CWS Compliance Schedule updates
- NCWS Spotlight

Please be on the lookout for more information as we get closer to release. Emails will be coming out about demoing of new features.

New Knowledge Base Articles

This past month, we've added the following new articles to our knowledge base:

How do I run a User Actions History Report– User Action History reports allow a user to have a report that specifically highlights what activities they have interacted with, within a given time frame. Great for tracking your previously completed activities.
How do I used the Linked Documents Tab – The linked Documents Tab was introduced with Release 16. A great way to see documents from linked activities without leaving your activity page.
How Do I see if a file is externally visible? - If you need to see if a file can be seen by external users, or if you want to change a file to be visible or not, this KBA provides images and instructions.
Managing PDFS for MiEHDWIS - This KBA covers the basics of merging, extracting and inserting PDF documents using Power PDF Advanced, Adobe Pro, and PDFSAM Basic.
Internal User Index of Terms – Need a crash course in MiEHDWIS Terms and common abbreviations? The Internal User Index of Terms is a collection of terms to help.
Water Hauler – How to Complete a Truck/Trailer/Container Inspection – Water Haulers were onboarded in Release 16. This KBA helps internal users complete inspections for trucks, trailers and containers.

Expect a fresh batch of KBA’s in the February Update after Release 17 is live.

UPDATED Knowledge Base Articles
Many of these knowledge base articles have been updated due to a new release feature. Additionally, we are working to make more training videos for our KBA’s.

How do I link Activities together – During R16, a new relationship “Related” was introduced to connect activities. This KBA was updated with new information and images regarding that change.
How Do I use the PDF Review Functionality – This updated KBA covers the basic of using PDF Review. There is a greater explanation on notations that can be made on documents.
CWS File Types, Activity Types and Activity Categories – If you need a quick guide on which CWS File Types, go with what Activity Type and what Activity category, this is the link you need. Strongly recommend bookmarking this KBA.
CWS Monitoring Schedule Process – The CWS Monitoring Schedule Process KBA got some updated links, helping to content from other KBAS.
CWS Violation Notice File Upload Process – This KBA was released in August,and recently had new links and updated language added to it.
Resolving Incorrect File/Activity Type issues - When users submit the wrong file, or under the incorrect activity type, this KBA is a great guide for the steps to take to correct those issues. It has been updated with new language.

You can access all Knowledge Base articles at Confluence.

Upcoming Meetings & Trainings

Here’s a list of important meetings and training sessions to keep on your radar:

Release 17 Demo - MiEHDWIS Open Office hours
- Date & Time: 1/10/2025 - 10am
- Location/Platform: Teams meeting - hosted in standing MiEHDWIS Open Office Hours
- Details: Adrienne will be walking through the some of the most impactful changes that are coming with R17.
CWS External User Training
- Date & Time: 1/22/20225 - 11am
- Location/Platform: Virtual Platform
- Details: This training is for External CWS users. This is a monthly training, and it will be covering some of the most impactful changes to external CWS users. Please feel free to promote this training to any external CWS users. MiEHDWIS CWS External User Training - Registration
February MiEHDWIS Refresher
- Date & Time: February 13th at 10am
- Location/Platform: Virtual meeting - Email to come
- Details: This is the first of 4 MiEHDWIS Refresher courses that will be offered in 2025. This training is for all new DWEHD staff that interact with MiEHDWIS. This training is also appropriate for employees who feel less comfortable using the software. We will be covering the following topics:
  - Navigating MiEHDWIS basic
  - How to use the search features
  - Setting up custom dashboard
  - Where and how to get MiEHDWIS help

Be sure to mark your calendars for these trainings and promote them to your teammates and any external CWS users.

Current and Upcoming UAT Sprint Cycles

Here’s an update on our sprint cycles:

Current Sprint Cycle: 120
- Build Start Date: 12/04/2024
- Build End Date: 1/07/2025
- Testing Start Date: 1/09/2025
- Testing End Date Testing: 1/21/2025
- Key Focus Areas: Expanded timeline for Sprint 120, due to State Holidays.
  PI18 miscellaneous and PI17 bug fixes
  - Updates for LHD users regarding Septage Hauler usability
  - begin build for Activity menu for external user customer portal.
  - Updates for Temporary Campgrounds
  - Update dynamic forms including data binding on external form and address widget
  - Entity Activity Tab: Document expander for Activities list
  - Updating MiEHDWIS logo
  - Bug fixes
Upcoming Sprint Cycle: 121
- Start Date Build: 1/08/2025
- End Date Build: 1/21/2025
- Start Date Testing: 1/23/2025
- End Date Testing: 2/4/2025
- Key Focus Areas:
  - Updates for External User customer portal- Entity Contributors
  - Work on Annual Pumpage Reports
  - Continuing the build on Activity Menu Stepper for Customer Portal
  - Change OWM LHD Program status report sort order
  - Expose Temporary Campgrounds and Noncommunity Water supply Entity Details in Letter Templating
  - Bug fixes

Important Reminders

How to submit a “Request a Change” Ticket?: If there is something that you think would improve your daily use of MiEHDWIS then consider submitting a “Request a Change” ticket. Once a Request a change Ticket comes in, it is reviewed by the Gov Board liaisons. Some small changes do not require Gov Board approval, while other will need to be reviewed to for scope of impact.
What is the process for requesting new training materials?: If you notice that a training material is missing, A KBA needs to be updated or you would like to request a team or small group training session, please feel free to submit “Request Training Materials” ticket with the Internal Help Desk.
Please let us know what you need, your name, when you need it by, the type of materials needed, the audience for the materials and a description of what is needed.
Someone will reach out to your shortly after you’ve submitted your ticket.
Who are the SMEs? - This KBA is a refresher list of who is currently an SME (subject matter Expert).

Questions & Feedback

If you have any questions or suggestions for the next newsletter, please contact Mary Nuznov, nuznovm@michigan.gov through email or Teams chat.

Thank you so much for your continued support and contributions to the development of MiEHDWIS. The DASU team is dedicated to openness and transparency as we work together to make MiEHDWIS even better. We look forward to the exciting developments ahead.