Configure the CWS Permit workflow to implement the timer correctly (fixed in 15). Must be updated in situ.  The Advanced Property has to be set on 7 steps. Add the Property and the Property Description as shown in the image below 

Mary

or soon after

All external tasks on the workflow should be updated. to include more than one contributor able to complete that task.. Tasks currently. assigned to Activity Creator or Certifier and changing their assignment to Activity Creator, Contributor, AND Certifier.

Go into the workflow, find all functions that include “external tasks” in them, change the “Assigned To” field to Activity Creator, Certifier, and Contributor. (Examples include: Generate External Form Task, Generate External Custom Task)

Open

Completed by Kristen on 5/31/24:

Production

Kristen - will work on morning after release

CWS only?

5/30/24
(actually morning of 5/31/2024)?

CG/Septage/SP Inspection WF

Modify workflows in Production based on those in Config

need to put example of new workflow

Production/Config

Mary

5/30/24 (before release)

Pre-Release Night

For all 5 Inspection Activity Types--update

1. Set Available in Customer Portal to Can View

2. Activity Type Modifier--checked

3. File Types--checked

Changes made to: CG inspection/Septage Vehicle inspection/SH site inspection/SWRF inspection/SP inspection

completed in PROD

Francie

Release Night

Decommission all 4 Submit an Inspection Report activities

1. open the workflow details tab, delete the Activity Type, and Save

2. Delete the workflow

Per Amy, wait to do these.

Francie

Release Night

Upload the SWRF inspection form report templates

Need to pull from Config and upload into Production. Templates will need to be uploaded and turned on with an Active status.

Amy, Mary, Holli

Done.

Upload the Campground inspection form report templates

Need to pull from Config and upload into Production. Templates will need to be uploaded and turned on with an Active status.

Amy, Mary, Holli

Done.

Complete, Test, Upload Pools inspection form report templates

Amy, Mary, Holli

post 15 release. It is not yet ready.

Complete, Test, Upload the Septage inspection form report templates

Amy, Mary, Holli

Post 15 release. It is not yet ready.

EH Inspection forms

Pre-work

Adrienne/Francie Danielle/Kristen back-up

FIX Bacti Sampling Plan form

1. delete existing corrupted draft

2. create new draft from current published version

3. update for responsiveness changes

4. Publish

Mary

We added Form Year and Form Month default settings. All of our existing form templates need to be updated.

Set them to Current Month

Upload and Publish Campground inspection forms

Confirm the Form Details

Upload and Publish SWRF inspection forms

Confirm the Form Details

Upload and Publish Swimming Pool Inspection Summary Form

Confirm the Form Details

Upload and Publish Septage Hauler Inspection Summary Form

Open

Confirm Form Details

What is the text?

Adrienne/Francie - chase down Program Staff by ?? date

Kristen - will perform pre work by ?? date

Danielle - will update on Release night

New Release information, link to articles in Confluence

Adrienne

New Release information, link to articles in Confluence

Regina wants something added to help LHD OWM customers understand why they’re not seeing OWM ‘stuff’

Adrienne

❌Messaging is disabled on activities prior to submission. Contact your EGLE representative by email or phone if you have questions prior to submission. Keep messages professional and related to this Activity. Do not post sensitive or personal information. Messages cannot be edited and may be subject to FOIA. If you need technical assistance, email EGLE-MiEHDWIS@michigan.gov.

Field Help - Document Year

Obsolete as of version 15

Set Inactive Date, change Description, delete Content

File Year

Help text for the File Year field on the File Details edit screen

File Year should be set to the year describing the file's content. For example, the file year for an annual report should reflect the year represented by the data in the report NOT the year it was submitted.

Update description and content

Form Year

Help text for the "Form Year" located on the dynamic form details screen.

Form Year should be set to the year describing the form's content. For most forms, it will be the current year.

Update description

Field Help - Document Month

Obsolete as of version 15

Set Inactive Date, change Description, delete Content

File Month

Help text for the File Month field on the File Details edit screen

File Month should be set to the month describing the file's content. For example, the file month for a Monthly Operations Report should reflect the month represented by the data in the report NOT the month it was submitted.

Update description and content

Form Month

Help text for the "Form Month" located on the dynamic form details screen.

Form Month should be set to the year describing the form's content. For most forms, it will be the current month.

Update description

Internal - All

Received Date → Submitted Date

Email, update Confluence

Francie/Adrienne/Danielle

Internal - Campgrounds

Additional Campground Search Fields (WATER-6424)

Email

Internal - All

Pre-submitted work (can’t see pre-submitted work, can’t delete externally sourced activity, can’t modify received date)

Email, training

@Adrienne Schafer
MiEHDWIS Release 15 Rule School Session

Internal - All

Archiving Files (WATER-6475)

Email, KBA, training

Internal by Districts

confirmation from Brandon -he offered to send out follow- up email encouraging/voluntelling staff to attend.

Plan to start on May 8th and continue every Wed afternoon thereafter.

Training on:

• Spotlight

• Saved Searches

• Ability to check others' messages (Worker Dashboards)

• Linking

• Engineers not reviewing & changing status correctly.

Training

@Adrienne Schafer

MiEHDWIS District Training PowerPoint created

External

Global File Upload (WATER-4640)

KBA, Video

@Adrienne Schafer

External

New Dashboards (WATER-5403)

KBA, Video

External

Print Dynamic Form (WATER-5836)

KBA

External

Work Item → Activity

Update Confluence

External

New Activity Overviews (WATER-6361, 6362)

Update Confluence

External

Remove button on Attachments card (WATER-6363)

Update Confluence

External

Create Entities (WATER-6418, 6419, 6420, 6421, 6423)

KBA, Video

External

Pre-submitted work

Update Confluence

External

Archiving Files (WATER-6475)

KBA, Video

External

LHD Dashboard

KBA, Video, additional communications to OWM LHD staff as OWM is not represented on the dashboard yet

Internal/External

For internal users that interact with LHDs and the LHD staff.  For OCM, we'll need a plan for onboarding the LHD staff that we'll give Edit roles for maintaining the information. Ability for LHD staff to maintain their contacts.

Water-6774

KBA, Video

RELEASE16

May 13, 2024

Every Wednesday

Utilize Rule School - scheduled week prior to Release

Rel 15 - incorporate LHD and EH external user staff

By District

Demo Days - June 17th

Open Office Hours (Friday)

Help from SME’s, if possible