Workflows
Workflow Components - Tips and Definitions (parent child)
Update | Notes/Description | Window of Work/Enviro | Assigned to: | Due Date | Pre Work | Release Night |
|---|---|---|---|---|---|---|
Configure the CWS Permit workflow to implement the timer correctly (fixed in 15). Must be updated in situ. The Advanced Property has to be set on 7 steps. Add the Property and the Property Description as shown in the image below |  | Mary | or soon after | |||
All external tasks on the workflow should be updated. to include more than one contributor able to complete that task.. Tasks currently. assigned to Activity Creator or Certifier and changing their assignment to Activity Creator, Contributor, AND Certifier. | Go into the workflow, find all functions that include “external tasks” in them, change the “Assigned To” field to Activity Creator, Certifier, and Contributor. (Examples include: Generate External Form Task, Generate External Custom Task) 
| Production | Kristen - will work on morning after release | 5/30/24 | ||
CG/Septage/SP Inspection WF Modify workflows in Production based on those in Config | need to put example of new workflow | Production/Config | Mary | 5/30/24 (before release) | Pre-Release Night | |
For all 5 Inspection Activity Types--update |
| Release Night | ||||
Decommission all 4 Submit an Inspection Report activities |
| Release Night |
Workflow Notifications
Update | Notes/Description | Assigned to: | Due Date |
|---|---|---|---|
Templates
Update | Notes/Description | Assigned to: | Due Date |
|---|---|---|---|
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Complete, Test, Upload Pools inspection form report templates | Amy, Mary, Holli | post 15 release. It is not yet ready. | |
Complete, Test, Upload the Septage inspection form report templates | Amy, Mary, Holli | Post 15 release. It is not yet ready. |
Forms
Create/Update | Notes/Description | Assigned to: |
|---|---|---|
EH Inspection forms | Pre-work | Adrienne/Francie Danielle/Kristen back-up |
FIX Bacti Sampling Plan form |
| Mary |
We added Form Year and Form Month default settings. All of our existing form templates need to be updated. | Set them to Current Month | |
Upload and Publish Campground inspection forms | Confirm the Form Details  | |
Upload and Publish SWRF inspection forms | Confirm the Form Details  | |
Upload and Publish Swimming Pool Inspection Summary Form | Confirm the Form Details  |
Static Content
Update | Notes/Description | Assigned to: | |
|---|---|---|---|
Add Help text for the Create Septage Hauler Widget and all the other Create entity screens for the external user. This text is displayed in the blue banner.
| What is the text? | Adrienne/Francie - chase down Program Staff by ?? date Kristen - will perform pre work by ?? date Danielle - will update on Release night | |
External Welcome Message and Alert--Standard | New Release information, link to articles in Confluence | Adrienne | |
External Welcome Message and Alert--LHD | New Release information, link to articles in Confluence Regina wants something added to help LHD OWM customers understand why they’re not seeing OWM ‘stuff’ | Adrienne | |
Ariel had convo w/ program staff re: need content for static content | |||
Update Messages Disclaimer Static Content Area to include info about being disabled: | ❌Messaging is disabled on activities prior to submission. Contact your EGLE representative by email or phone if you have questions prior to submission. Keep messages professional and related to this Activity. Do not post sensitive or personal information. Messages cannot be edited and may be subject to FOIA. If you need technical assistance, email EGLE-MiEHDWIS@michigan.gov. | ||
Update fields Form Year, Form Month, File Year, File Month, Field Help - Document Year, Field Help - Document Month |
Name | Component | Description | Content |
|---|---|---|---|
Field Help - Document Year | Obsolete as of version 15 | Set Inactive Date, change Description, delete Content | |
File Year | Help text for the File Year field on the File Details edit screen | File Year should be set to the year describing the file's content. For example, the file year for an annual report should reflect the year represented by the data in the report NOT the year it was submitted. | Update description and content |
Form Year | Help text for the "Form Year" located on the dynamic form details screen. | Form Year should be set to the year describing the form's content. For most forms, it will be the current year. | Update description |
Field Help - Document Month | Obsolete as of version 15 | Set Inactive Date, change Description, delete Content | |
File Month | Help text for the File Month field on the File Details edit screen | File Month should be set to the month describing the file's content. For example, the file month for a Monthly Operations Report should reflect the month represented by the data in the report NOT the month it was submitted. | Update description and content |
Form Month | Help text for the "Form Month" located on the dynamic form details screen. | Form Month should be set to the year describing the form's content. For most forms, it will be the current month. | Update description |
Training Needs
Affected Users | Item | What’s Needed | Assigned to: |
|---|---|---|---|
Internal - All | Received Date → Submitted Date | Email, update Confluence | Francie/Adrienne/Danielle |
Internal - Campgrounds | Additional Campground Search Fields (WATER-6424) | ||
Internal - All | Pre-submitted work (can’t see pre-submitted work, can’t delete externally sourced activity, can’t modify received date) | Email, training | |
Internal - All | Archiving Files (WATER-6475) | Email, KBA, training | |
Internal by Districts confirmation from Brandon -he offered to send out follow- up email encouraging/voluntelling staff to attend. Plan to start on May 8th and continue every Wed afternoon thereafter. | Training on:
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External | Global File Upload (WATER-4640) | KBA, Video | |
External | New Dashboards (WATER-5403) | KBA, Video | |
External | Print Dynamic Form (WATER-5836) | KBA | |
External | Work Item → Activity | Update Confluence | |
External | New Activity Overviews (WATER-6361, 6362) | Update Confluence | |
External | Remove button on Attachments card (WATER-6363) | Update Confluence | |
External | Create Entities (WATER-6418, 6419, 6420, 6421, 6423) | KBA, Video | |
External | Pre-submitted work | Update Confluence | |
External | Archiving Files (WATER-6475) | KBA, Video | |
External | LHD Dashboard | KBA, Video, additional communications to OWM LHD staff as OWM is not represented on the dashboard yet | |
Internal/External For internal users that interact with LHDs and the LHD staff. For OCM, we'll need a plan for onboarding the LHD staff that we'll give Edit roles for maintaining the information. Ability for LHD staff to maintain their contacts. | Water-6774 | KBA, Video | RELEASE16 |
Training Plan
Train the Trainer (KL&A) | External | Internal |
|---|---|---|
May 13, 2024 | Every Wednesday | Utilize Rule School - scheduled week prior to Release |
Rel 15 - incorporate LHD and EH external user staff | By District | |
Demo Days - June 17th | ||
Open Office Hours (Friday) | ||
Help from SME’s, if possible |