When documents come in via mail, email, or fax, these documents need to be uploaded under the proper Entity, creating the correct Activity based on document type. The following steps outline the process for uploading documents into MiEHDWIS.
Click on the Activity ID of the appropriate Activity or create a new Activity if the appropriate Activity does not exist for your file upload. If you are unsure of the correct activity type to choose, check out the table for reference.
Starting on the Activity Overview page, click on the Files Drawer on the right-hand side Object Drawer.
Click Browse or drag files.
Upload or drag the file(s) associated with the Activity onto the screen.
Edit File Upload details including:
File Name – Apply the CWS standard nomenclature to file name.
File Description – Optional field.
Type – Select the appropriate file type that best fits the document upload from the drop-down list.
Received Date – Enter in the date in which the data was reported to EGLE. Most often this is going to be the email received date.
File Month – If the data is reported monthly, e.g., MORs, monthly total coliform results, select the month in which the data reflects. Select the month from the drop-down list.
File Year – If the data is reported on an annual frequency, select the year in which the data reflects, e.g., annual pumpage report, consumer confidence reports, etc. For all other file types, select the current year, e.g., reliability study, general plans, tank inspection, etc.
Click Upload.
Click on the File Name (hyperlink) of the file that was just uploaded to get to File Details.
When on the File Details screen, click Edit.
Make sure the Externally Visible checkbox is selected.
If you believe the doc being uploaded contains FOIA exempt material, please check FOIA Exempt.
Click Save.
Go back to the Activity Overview page. This can be done by clicking on the Activity ID | Activity Name in the breadcrumb trail.
Click Transition. Then click Notify Reviewer.
This is a crucial step in the process. This step notifies the next internal reviewer in the process. Double check to make sure a Workgroup and/or Individual person is listed under Assigned Workgroup and/or Assigned Individual.