Workflows
Update | Notes/Description | Window of Work/Enviro | Assigned to: | Due Date | Pre Work | Release Night |
|---|---|---|---|---|---|---|
Will we be importing/exporting moving forward? We need to replace inspection WF prior to 2025 inspection year. Dependent of WF, Need list of WF’s that need updating ON Release night vs pre-release night. We do not have a plan for WF w/ new forms. | Workflow Components - Tips and Definitions (parent child) | Amy Adrienne Francie Danielle | Kristen | |||
Kevin wants WF/Forms ready by 3/15 for SIT/TtT | Amy | |||||
Needs of Release Night | ||||||
Create Release night to do lists and who will be there. Mary will attend, Holli will be in Alaska, Robert? Danielle committed (if child care is not an issue) |
Notifications
Update | Notes/Description | ||
|---|---|---|---|
Email announcements | internal and external | Adrienne | |
Website updates | Adrienne |
Templates
Update | Notes/Description | Assigned to: |
|---|---|---|
Forms
Create/Update | Notes/Description | Assigned to: |
|---|---|---|
EH Inspection forms | Pre-work | Adrienne/Francie Danielle/Kristen back-up |
Static Content
Update | Notes/Description | Assigned to: |
|---|---|---|
Add Help text for the Create Septage Hauler Widget and all the other Create entity screens for the external user. This text is displayed in the blue banner.
| What is the text? | Adrienne/Francie - chase down Program Staff by ?? date Kristen - will perform pre work by ?? date Danielle - will update on Release night |
Configure the CWS Permit workflow to implement the timer correctly (fixed in 15). Must be updated in situ. The Advanced Property has to be set on 7 steps. Add the Property and the Property Description as shown in the image below |  | Amy (Release Night) |
External Welcome Message and Alert | New Release information, link to articles in Confluence | Adrienne |
Ariel had convo w/ program staff re: need content for static content | ||
Update Messages Disclaimer Static Content Area to include info about being disabled: |   |
Training Needs
Affected Users | Item | What’s Needed | Assigned to: |
|---|---|---|---|
Internal - All | Received Date → Submitted Date | Email, update Confluence | Francie/Adrienne/Danielle |
Internal - Campgrounds | Additional Campground Search Fields (WATER-6424) | ||
Internal - All | Pre-submitted work (can’t see pre-submitted work, can’t delete externally sourced activity, can’t modify received date) | Email, training | |
Internal - All | Archiving Files (WATER-6475) | Email, KBA, training | |
Internal by Districts confirmation from Brandon -he offered to send out follow- up email encouraging/voluntelling staff to attend. Plan to start on May 8th and continue every Wed afternoon thereafter. | Training on:
| Training |
|
External | Global File Upload (WATER-4640) | KBA, Video | |
External | New Dashboards (WATER-5403) | KBA, Video | |
External | Print Dynamic Form (WATER-5836) | KBA | |
External | Work Item → Activity | Update Confluence | |
External | New Activity Overviews (WATER-6361, 6362) | Update Confluence | |
External | Remove button on Attachments card (WATER-6363) | Update Confluence | |
External | Create Entities (WATER-6418, 6419, 6420, 6421, 6423) | KBA, Video | |
External | Pre-submitted work | Update Confluence | |
External | Archiving Files (WATER-6475) | KBA, Video | |
External | LHD Dashboard | KBA, Video, additional communications to OWM LHD staff as OWM is not represented on the dashboard yet | |
Internal/External For internal users that interact with LHDs and the LHD staff. For OCM, we'll need a plan for onboarding the LHD staff that we'll give Edit roles for maintaining the information. Ability for LHD staff to maintain their contacts. | Water-6774 | KBA, Video | RELEASE16 |
Training Plan
Train the Trainer (KL&A) | External | Internal |
|---|---|---|
May 13, 2024 | Every Wednesday | Utilize Rule School - scheduled week prior to Release |
Rel 15 - incorporate LHD and EH external user staff | By District | |
Demo Days - June 17th | ||
Open Office Hours (Friday) | ||
Help from SME’s, if possible |