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changes.mady.by.user Amy Sutton

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changes.mady.by.user Basaran, Kristen (EGLE)

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Workflows

Workflow Components - Tips and Definitions (parent child)

Update

Notes/Description

Window of Work/Enviro

Assigned to:

Due Date

Pre Work

Release Night

Configure the CWS Permit workflow to implement the timer correctly (fixed in 15). Must be updated in situ.  The Advanced Property has to be set on 7 steps. Add the Property and the Property Description as shown in the image below 

image-20240226-194647.png

Mary

or soon after

All external tasks on the workflow should be updated. to include more than one contributor able to complete that task.. Tasks currently. assigned to Activity Creator or Certifier and changing their assignment to Activity Creator, Contributor, AND Certifier.

Go into the workflow, find all functions that include “external tasks” in them, change the “Assigned To” field to Activity Creator, Certifier, and Contributor. (Examples include: Generate External Form Task, Generate External Custom Task)

External Forms Task.png

Completed by Kristen on 5/31/24:

R15 contributors added on tasks.pngImage Added

Production

Kristen - will work on morning after release

CWS only?

5/30/24
(actually morning of 5/31/2024)?

R15 contributors added on tasks.pngImage Added

CG/Septage/SP Inspection WF

Modify workflows in Production based on those in Config

need to put example of new workflow

Production/Config

Mary

5/30/24 (before release)

Pre-Release Night

For all 5 Inspection Activity Types--update

  1. Set Available in Customer Portal to Can View

  2. Activity Type Modifier--checked

  3. File Types--checked

Changes made to: CG inspection/Septage Vehicle inspection/SH site inspection/SWRF inspection/SP inspection

completed in PROD

Francie

Release Night

Decommission all 4 Submit an Inspection Report activities

  1. open the workflow details tab, delete the Activity Type, and Save

  2. Delete the workflow

Per Amy, wait to do these.

Francie

Release Night

Workflow Notifications

...

Update

Notes/Description

Assigned to:

Due Date

Upload the SWRF inspection form report templates

Need to pull from Config and upload into Production. Templates will need to be uploaded and turned on with an Active status.

Amy, Mary, Holli

Done.

Upload the Campground inspection form report templates

Need to pull from Config and upload into Production. Templates will need to be uploaded and turned on with an Active status.

Amy, Mary, Holli

Done.

Complete, Test, Upload Pools inspection form report templates

Amy, Mary, Holli

post 15 release. It is not yet ready.

Complete, Test, Upload the Septage inspection form report templates

Amy, Mary, Holli

Post 15 release. It is not yet ready.

Forms

Create/Update

Notes/Description

Assigned to:

EH Inspection forms

Pre-work

Adrienne/Francie Danielle/Kristen back-up

FIX Bacti Sampling Plan form

  1. delete existing corrupted draft

  2. create new draft from current published version

  3. update for responsiveness changes

  4. Publish

Mary

We added Form Year and Form Month default settings. All of our existing form templates need to be updated.

Set them to Current Month

Upload and Publish Campground inspection forms

View file
nameInspection Form - Campground_V1 for Release 15.json
View file
nameInspection Summary - Campground_V1 for Release 15.json

Confirm the Form Details

image-20240524-164052.png

Upload and Publish SWRF inspection formsforms

View file
nameInspection Summary - Septage Waste Receiving Facility_V1 for Release 15.json

View file
nameInspection Form - Septage Waste Receiving Facility_V1 for Release 15.json
Confirm the Form Details

image-20240524-193835.png

Upload and Publish Swimming Pool Inspection Summary Form

View file
nameInspection Summary - Swimming Pool_V1 for Release 15.json

Confirm the Form Details

image-20240524-205657.png

Upload and Publish Septage Hauler Inspection Summary Form

View file
nameInspection Summary - Septage Hauler_V1 for Release 15.json

Confirm Form Details

image-20240525-025834.pngImage Added

Static Content

Update

Notes/Description

Assigned to:

Add Help text for the Create Septage Hauler Widget and all the other Create entity screens for the external user. This text is displayed in the blue banner.  

  1. Campground: -Sarah Rottiers (Francie)

  2. Septage Hauler: - Matt (Adrienne)

  3. Septage Waste Receiving Facility: Matt (Adrienne)

  4. Swimming Pool Establishment:  Starla (Francie)

What is the text?

Adrienne/Francie - chase down Program Staff by ?? date

Kristen - will perform pre work by ?? date

Danielle - will update on Release night

External Welcome Message and Alert--Standard

New Release information, link to articles in Confluence

Adrienne

External Welcome Message and Alert--LHD

New Release information, link to articles in Confluence

Regina wants something added to help LHD OWM customers understand why they’re not seeing OWM ‘stuff’

Adrienne

Ariel had convo w/ program staff re: need content for static content

Update Messages Disclaimer Static Content Area to include info about being disabled: 
new message from Brittany

❌Messaging is disabled on activities prior to submission. Contact your EGLE representative by email or phone if you have questions prior to submission. Keep messages professional and related to this Activity. Do not post sensitive or personal information. Messages cannot be edited and may be subject to FOIA. If you need technical assistance, email EGLE-MiEHDWIS@michigan.gov.

Update fields Form Year, Form Month, File Year, File Month, Field Help - Document Year, Field Help - Document Month

...