Workflow Components - Tips and Definitions (parent child)

Amy doesn’t know what this field means

Kristen

Kevin wants WF/Forms ready by 3/15 for SIT/TtT

Amy

Create Release night to do lists and who will be there. Mary will attend, Holli will be in Alaska, Robert? Danielle committed (if child care is not an issue)

Configure the CWS Permit workflow to implement the timer correctly (fixed in 15). Must be updated in situ.  The Advanced Property has to be set on 7 steps. Add the Property and the Property Description as shown in the image below 

Mary

or soon after

Update All external tasks to assign to on the workflow should be updated. to include more than one contributor role

List of workflows TBD.
Mostly it’s modifying form tasks to assign to both
Activity Creator | Certifier

Kristen

?

able to complete that task.. Tasks currently. assigned to Activity Creator or Certifier and changing their assignment to Activity Creator, Contributor, AND Certifier.

Go into the workflow, find all functions that include “external tasks” in them, change the “Assigned To” field to Activity Creator, Certifier, and Contributor. (Examples include: Generate External Form Task, Generate External Custom Task)

Image Added

Completed by Kristen on 5/31/24:

Image Added

Production

Kristen - will work on morning after release

CWS only?

5/30/24
(actually morning of 5/31/2024)?

Image Added

CG/Septage/SP Inspection WF

Modify workflows in Production based on those in Config

need to put example of new workflow

pre release night

Mary

Production/Config

Mary

5/30/24 (before release)

Pre-Release Night

For all 5 Inspection Activity Types--update

1. Set Available in Customer Portal to Can View

2. Activity Type Modifier--checked

3. File Types--checked

Changes made to: CG inspection/Septage Vehicle inspection/SH site inspection/SWRF inspection/SP inspection

completed in PROD

Francie

Release Night

Decommission all 4 Submit an Inspection Report activities

1. open the workflow details tab, delete the Activity Type, and Save

2. Delete the workflow

Per Amy, wait to do these.

Francie

Release Night

Email announcements

internal and external

Website updates

Upload the SWRF inspection form report templates

Need to pull from Config and upload into Production. Templates will need to be uploaded and turned on with an Active status.

Amy, Mary, Holli

Done.

Upload the Campground inspection form report templates

Need to pull from Config and upload into Production. Templates will need to be uploaded and turned on with an Active status.

Amy, Mary, Holli

Done.

Complete, Test, Upload Pools inspection form report templates

Amy, Mary, Holli

post 15 release. It is not yet ready.

Complete, Test, Upload the Septage inspection form report templates

Amy, Mary, Holli

Post 15 release. It is not yet ready.

EH Inspection forms

Pre-work

Adrienne/Francie Danielle/Kristen back-up

FIX Bacti Sampling Plan form

1. delete existing corrupted draft

2. create new draft from current published version

3. update for responsiveness changes

4. Publish

Mary

We added Form Year and Form Month default settings. All of our existing form templates need to be updated.

Set them to Current Month

Upload and Publish Campground inspection forms

Confirm the Form Details

Image Added

Upload and Publish SWRF inspection forms

Upload and Publish Swimming Pool Inspection Summary Form

Confirm the Form Details

Image Added

Upload and Publish Septage Hauler Inspection Summary Form

Confirm Form Details

Image Added