On January 25, 2024, MiEHDWIS Release 14 launched and with it came new functionality to make the system compliant with the Environmental Protection Agency’s (EPA) Cross-Media Electronic Reporting Rule (CROMERR) requirements. Below you’ll find answers to commonly asked questions.

Certifiers will now be able to electronically sign and certify their electronic document submissions using a session-based Personal Identification Number (PIN), similar to other multifactor authentication technologies we use when logging into our bank accounts or when completing taxes.

After uploading documents and before final submission to EGLE, you will be prompted to check a box, acknowledging that the information being submitted is true and accurate, and you’ll need to enter a PIN before you can select the final “Submit to EGLE” button.

Upon submission, a Copy of Record (CoR) is created. A CoR is a snapshot of the documentation sent to EGLE, which includes copies of the original submitted files and a cover sheet containing transaction history associated with the submission (i.e. account information, date and time stamps, confirmation of PIN usage and checkbox verification).

EGLE is working towards being compliant with EPA’s electronic reporting rule (CROMERR). PINs assist with making MiEHDWIS CROMERR compliant. A 4-digit PIN is sent via email/text message. The PIN functions as an electronic signature and provides an additional layer of security, further validating the user’s identity beyond the user’s username and password.

CROMERR is an EPA rule, responsible for setting standards for electronic report receiving systems to ensure submitters (or certifiers) have valid and active accounts (i.e., have been identity-proofed), have authorized the use of a digital signature in place of their wet signature, have been authorized to submit electronic reports for their respective regulated entities they support, and who have agreed to maintain the integrity and security of their accounts and signing devices. For more info on CROMERR, visit

http://epa.gov/cromerr.

A Copy of Record is a true and correct copy of an electronic document received by MiEHDWIS. A CoR includes all electronic signatures contained in or associated with the document, the date and time of receipt, and any other information used to record the meaning and receipt of the document.

Yes, they can have the PIN delivered via email or text message. They can set your Notification Alert Method preferences from their User Profile in MiEHDWIS.

They can reuse the same PIN within a single session. Logging out of the system resets the session and a new PIN will be required when they log back in and submit documentation.

Have the user login into MiEHDWIS and check their User Profile to verify or edit their alert preferences to ensure the alert method is set correctly. Additionally, it is recommended to check their email’s Junk/Spam folder.