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Managing Entity-Level Contributors

Managing Entity-Level Contributors

Entity level Contributor management.mp4

 

Differences between Entity Contributors and Activity Contributors

Entity-Level Contributor - This level of user can see all the activities on an entity they are added to. If an entity had 50 activities, as an entity-level contributor, they could see all 50 activities.
Example of types of users: administrative staff, assistant operators.

Activity-Level Contributor - This level of user can only see the activity that they are added to. If an entity had 50 activities, but they were only an activity-level contributor on one activity, they could only see that one activity.
Example: Contractors who are only helping with one type of activity, like a construction permit.

  1. Navigate to the Entities Card, on your Dashboard.

  2. Select the Entity ID link.

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  1. This will take you to the Entity Overview page.

    1. For more information visit the on the Navigate Entity Overview page.

  2. Select the Contributors Tab at the top of the page.

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  1. This will take you to the Entity Contributors page.

  2. There is a list of entity contributor listed, with the following information.

    1. Name

    2. Role

      1. Certifier is a role only available to community water supplies.

    3. Username

    4. Account status

    5. MiLogin Phone number

    6. MiLogin Email address

      1. MiLogin information cannot be changed in MiEHDWIS, to update this information you need to update your MiLogin account.

    7. Added by - This is the user that added that individual to the entity.

    8. Added on - Date user was added to the entity

  3. There is a text Filter bar along the top of the page.

Adding New Entity Level Contributor

  1. Select the + Add Contributor button.

  2. A Pop-up will appear. Enter the full User ID of the user you would like to add.

    1. User ID is sometimes called Username. It is the ID that is used to log into their account.

    2. User ID must be spelled correctly, so please confirm you have it before adding the user.

  3. After you have provided the full User ID, select the Add button.

  4. The new contributor will now appear on the contributor list.

window to add user IDs to an entity

Removing Entity Level Contributors

  1. To remove a contributor from an Entity, navigate to the Contributors tab on the Entity Overview page.

    1. You are not able to remove yourself as a contributor from an entity. If you want yourself removed from the entity overview page, another Contributor will have to preform that action.

  2. Locate the user you would like to remove in the contributors list.

  3. Select the trash can icon next to the user you would like to remove.

    1. Please note, for Community Water Supplies, you cannot remote a certifier.

user interface displaying entity level contributors in a table format, each row containing name, role, username, account status, phone and email address, action button for removing contributor

  1. A confirmation will appear.

    1. When you remove an Entity Contributor, that individual will not be able to see any activities on that entity.

  2. Select the Remove button.

  3. That contributor is now removed from the contributor list.

window showing confirmation for removing entity contributor

Still need help? Submit a ticket to the MiEHDWIS Help Desk and someone from our team will get back with you.

If you need this information in an alternate format, please contact EGLE-MiEHDWIS@Michigan.gov.