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July 2025- MiEHDWIS Updates

July 2025- MiEHDWIS Updates

MiEHDWIS Monthly Progress Update

Date: July 2025

"If I had my way, I’d remove January from the calendar altogether and have an extra July instead." — Roald Dahl

"Let July be July. Let August be August. And let yourself just be even in the uncertainty. You don't have to fix everything. You don't have to solve everything. And you can still find peace and grow in the wild of changing things." — Morgan Harper Nichols

Upcoming Release: Release 19 - Timeline & Key Features

Here’s a brief update on the release schedule and what you can anticipate:

  • Release Date: Tentative - Early September

  • Release Status: Development for Release 19 is done. The last sprint, Sprint 131, will be starting its UAT testing this week. System Integration Testing (SIT) is beginning soon. The next several weeks will be dedicated to correcting bugs, and then QA testing will begin.

  • Key Features:

    • Activity Naming Convention

    • Annual Reports

    • Campground Program Enhancements

    • Claim Entity/External User Contributor Management

    • Configuration Enhancements

    • Changes and improvements to the LHD worker dashboard.

    • Portal Improvements

    • Swimming Pool Program Enhancements

    • Temporary Campgrounds

    • Miscellaneous Enhancements

Configuration and Integration Wins

The configuration team has been busy these last few weeks. This list contains some of the wins that have been completed:

  • Created a loop for internal users to upload files to closed activities

  • Cleared up withdrawal language for external users

  • Workflow pathway for when EH inspections are created in error

  • Updated a workgroup user list

  • Updated the campground permitting template

  • Updated language on requests to deactivate certifier credentials

  • Swimming pool equipment change workflow updates

  • Removed external user task on DSMI activity

  • Updated CCR workflow to include transition from Deficiency Review to In Review

  • Updated campground dynamic form to include a link to the campground definition page

  • Added two new roles to the Program Area Administrator

Current Configuration Work

  • Standardization of SH/SWRF/WH More Information Loop

  • Workflow pathway for when SH inspections are created in error

  • Creation of a new dynamic form for pool equipment change requests

  • Assign CCR certifications to the certifier role when transitioned to More Information Needed.

  • Adjust assignments for swimming pool equipment change activities

  • Modifications to swimming pool licenses workflows to support pre-payment renewals that also need license transfers

  • Add new reminder loops for unsubmitted activities for external users

  • Create a new dynamic form for swimming pool closing orders

New File Type Alert

Thanks to someone discovering a need and submitting a request a change ticket, we have a new file type!

  • Other Plans, Programs and Studies

    • This new file type is associated with the Plans, Programs and Studies Activity type.

    • Examples of the types of files seen in this file type: flushing, valve turning, engineering studies, standard operating procedures

Is there a configuration change you would like to happen? Submit a Request a Change ticket. The process is simple. Once you submit a change request, it is reviewed to see if this is something that is a quick review and change or if it something that needs to be approved on a larger scale. You will meet with the configuration team, to help come up with a solution.

New and Upated Knowledge Base Articles

New

Updated

You can access all Knowledge Base articles at Confluence.

External User Confluence

Is an external user asking you questions that you can’t answer?
Do you ever wonder what external users are told about a process?
Then head to the External User Confluence page. This page has help articles and videos specifically for external users of MiEHDWIS. This site is updated frequently, with new KBAs, instructional videos and updated materials.

Power BI Reports

Two very useful CWS Power BI reports were recently released.

  1. Construction Permit -EGLE Review Timeline - This Power BI report looks at average, maximum and minimum amounts of time (in days) it took EGLE to Process submitted CWS construction permits. The Data in this report is from May 30th 2024 to present.

  2. Consumer Confidence Report MiEHDWIS Activities - This report looks at submitted CCRs and Certifications on one page and on the other page missing CCRs and Certification.

Upcoming Meetings & Trainings

Here’s a list of important meetings and training sessions to keep on your radar:

  • MiEHDWIS Weekly Open Office Hours

    • UPDATED Date & Time: Every OTHER Friday during the summer (as needed), 10-10:30 am

    • Location/Platform: Teams

    • Details: Open office opportunity for staff to discuss MiEHDWIS and ask questions with the project team. This is an informal session with no planned agenda. Occasionally, this meeting will be used to demonstrate new release features. Attendance is strongly encouraged!

    • Have a question? Add it to the Open Office Whiteboard so we can address it first on Fridays.

  • CWS MiEHDWIS External User Open Office Hours

    • Date & Time: July 23, 2025 - 11 am.

    • Location/Platform: Virtual Platform

    • Details: This training is for External CWS users. This is a monthly training, and it will cover some of the most impactful changes for external CWS users. Please feel free to promote this training to any external CWS users. MiEHDWIS CWS External User Training - Registration

Did you miss the June MiEHDWIS Refresher?

Have no fear, watch it here!
MiEHDWIS Refresher Training Videos
The next MiEHDWIS Refresher will be at the end of September, followed by the last session of 2025 in early December.

August will be the one-year mark for the I.T. Training Analyst role. The goal for the first year was to launch the Refresher project and provide ongoing training for MiEHDWIS users at all skill levels. Thank you for participating and attending these Refresher sessions.

Current and Upcoming UAT Sprint Cycles

Sprints are two-week development and testing cycles.
Here’s an update on our sprint cycles:

  • Current Sprint 131

    • Build Start Date: 6/25/2025

    • Build End Date: 7/8/2025

    • Testing Start Date: 7/10/2025

    • Testing End Date Testing: 7/22/2025

    • Key Focus Areas:

      • Add Quick Filters to List of Activities on Entity

      • Updates to the Customer Portal

      • Updates to Linked Documents

      • Messaging Card updates indicating internal or external users

      • ADA focus requirements

  • Upcoming Sprint: PI19 Bug Bash

    • Sprint Update: This sprint is different than our standard 2 week sprint cycle. This sprint cycle is 4 weeks long. Release 19 is slated for the start of September.

    • Build Start Date: 7/9/2025

    • Build End Date: 8/12/2025

    • Testing Start Date: staggered

    • Testing End Date Testing: TBD

    • Key Focus Areas:

      • Bug Fixes

Important Reminders

  • What is the process for requesting new training materials?: If you notice that a training material is missing, a KBA needs to be updated, or you would like to request a team or small group training session, please feel free to submit a “Request Training Materials” ticket with the Internal Help Desk.
    Please let us know a description of what is needed, and someone will reach out to you shortly after you’ve submitted your ticket.

  • Who are the SMEs? - This KBA is a refresher list of who is currently an SME (Subject Matter Expert).

Questions & Feedback

If you have any questions or suggestions for the next newsletter, please contact Mary Nuznov, nuznovm@michigan.gov through email or Teams chat.

Thank you so much for your continued support and contributions to the development of MiEHDWIS. The DASU team is dedicated to openness and transparency as we work together to make MiEHDWIS even better. We look forward to the exciting developments ahead.